For HVAC contractors
Every HVAC lead answered and followed up, even after hours.
No heat in January, no cooling in July, and the phone rings while your techs are in an attic. The Automated Revenue System screens the call, saves the lead, replies within 60 seconds and keeps following up, so your team spends its time on the jobs that fit.
Where HVAC leads slip through.
Emergency calls
No heat or no cooling is urgent to the homeowner. If nobody picks up, the next call goes to the next company on the list, while your techs are on jobs and the office line rings out.
After hours
Breakdowns don’t wait for office hours. Calls and web requests arrive at night and on weekends, and a voicemail returned the next morning can be too late.
Seasonal peaks
The first heat wave and the first cold snap bring more calls than anyone can return. Then the shoulder months go quiet and the schedule thins out.
How the system is set up for HVAC.
The same Automated Revenue System every client gets, set up for your calls, your questions and your calendar. No Northline person answers, calls or texts your leads; AI and automation handle the routine steps, and your team closes the work.
A phone menu set for HVAC calls
SpamBlock answers your business line with a short keypress menu for your trade, with an after-hours branch. Pressing a key rings your phone; robocalls that never press a key stop at the menu. Every caller who picks an option is saved as a lead, with any voicemail.
Missed calls get a text back
When nobody can pick up, the caller gets an automatic text back once your texting registration is approved, so the conversation starts before they dial the next company.
A reply within 60 seconds, day or night
Every new lead from your website, chat, text or supported social messages gets its first automated response within 60 seconds, day or night: email always, text when the lead consented and texting is approved.
An AI assistant that asks your questions
On text, website chat and supported social messages it asks what you approve (address, system type, what the equipment is doing), books the leads that fit on your calendar and hands off anything it shouldn’t answer. It says it is an AI assistant when asked.
Reminders and estimate follow-up
Confirmations and reminders before every visit, no-show recovery, and automatic follow-up on open replacement estimates. A review request goes out after every job.
A weekly dropped-ball report
Every week: unanswered leads, estimates older than 3 days and missed calls not returned, so nothing goes quiet without someone seeing it.
Example menu
- Press 1 for no heat or no cooling.
- Press 2 for a new system estimate.
- Press 3 for maintenance or a job already scheduled.
Three messages, and what the system does with each.
Example messages to a fictional company, Example Heating & Air. Made-up wording to show how the system is set up to work, not customer records or results.
Example: after-hours text
Text · 9:40 pm in January
Furnace stopped working tonight and the house is getting cold. Can anyone come out?
What the system doesThe AI assistant replies within 60 seconds, asks for the address and what the furnace is doing, then follows your after-hours rules: offer the first open time on your calendar, or hand it to you with the details. Example: website chat
Website chat · a July afternoon
AC is running but blowing warm air. Do you work on heat pumps? How soon could someone come?
What the system doesThe assistant answers from the facts you approved, such as the equipment you service, offers open times from your calendar and books the visit. A confirmation and reminders go out before it. Example: missed call
Phone · pressed 2 for a new system estimate
Hi, we’re looking for a quote to replace our old heat pump. Call me back when you can.
What the system doesThe caller is saved as a lead with the voicemail and gets a text back once texting is approved. After you send the estimate, follow-up runs automatically, and an estimate older than 3 days shows on the weekly dropped-ball report.
Seasonal campaigns, planned every month.
The monthly strategy call covers what’s working, what to change and the season ahead. The campaign is set up with that month’s configuration change, alongside the Google Business Profile post and the new page or FAQ the monthly includes. Texts go only to people who agreed to hear from you; ads and cold outreach aren’t part of the system.
Example campaigns
Late summer
Furnace tune-ups before the first cold night
A tune-up reminder to past customers who agreed to hear from you, a Google Business Profile post and a seasonal FAQ page on your site.
Spring
AC checks before the first heat wave
The same pattern for cooling: a check-up reminder, a profile post and booking links that go straight to your calendar.
Peak weeks
Menu and replies tuned for the rush
The after-hours branch and the AI assistant’s answers adjusted for no-heat or no-cooling volume, so urgent calls reach you first.
Shoulder months
Replacement estimates that went quiet
A follow-up to open replacement estimates from the last season, while your schedule has room.
What it costs.
The same system and the same price for every trade.
| Item | Amount | When billed |
|---|---|---|
| Setup | $3,500 one timeAt signing, by card or ACH | At signing, by card or ACH |
| Monthly | $497/monthFrom go-live, monthly in advance | From go-live, monthly in advance |
| Minimum term | 6 months from go-liveThen month-to-month, 30 days' notice to cancel | Then month-to-month, 30 days' notice to cancel |
| Standard usage | $25/month includedAt actual platform cost; usage above it billed monthly in arrears | At actual platform cost; usage above it billed monthly in arrears |
| Voice AI add-on | Usage only, no monthly feeMonthly in arrears at Northline's actual platform cost plus 5% | Monthly in arrears at Northline's actual platform cost plus 5% |
| Performance fee or revenue share | NoneNever | Never |
Same for every client. No tiers, no discounts on the monthly, no per-seat pricing, no custom quotes for the core offer. Setup is non-refundable once the intake call has happened, because build work starts that day.
See it with your own calls in mind.
Send a few details, then choose a time for a 30-minute demonstration. No payment at this step.
See if it fits